6 Essential Tips to Boost Recruiter Productivity

6 minute read

Posted by Chris Platts on 25 October 2022

Achieving productivity as a recruiter can be challenging, especially when there are so many demands on your time. From sourcing and screening candidates, to conducting interviews and onboarding new hires, finding ways to work smarter, not harder, can be difficult.

Fortunately, a few simple tips can help you boost productivity and get the most out of your day. In this article, we’ll share six tips to help you work smarter and faster as a recruiter.

Boost productivity in your recruitment strategy
Boost productivity with your recruitment strategy

Measuring Recruiter Productivity

Before we get into the actual tips, consider that measuring productivity is essential to understanding how to improve it. Without data, you’re just guessing at what’s working and what’s not.

To measure your productivity, ask yourself the following questions:

  1. How many candidates do I screen per day?
  2. How many interviews do I conduct per week?
  3. How many offers do I extend per month?
  4. How many new hires do I onboard per quarter? 

If unsure where you stand in productivity, compare your metrics to the averages in your industry or region. Once you have a baseline for comparison, you can start working on ways to improve your numbers.

In addition, various metrics can help you measure the quality of your work as a recruiter. This includes things like time-to-fill, quality-of-hire, and cost-per-hire. By tracking these metrics, you can better understand how efficient and effective your recruiting process is.

Boost productivity in your recruitment strategy
Boost productivity in your recruitment strategy

6 Ways To Boost Recruitment Productivity

Let’s now consider some specific tips to help you work smarter and boost your productivity as a recruiter.

1. Plan Your Recruitment Timelines

Knowing the answer to various questions will help you determine a general timeline for each position you’re recruiting.

Knowing how long an advert will be live, how long candidate sourcing will take, how long to screen candidates, what week interviews will take place, and when offers will be made are all critical data points in the recruitment process.

Once you know these timelines, you can start to build out a more detailed plan for each role you’re recruiting. This will help ensure a smooth and efficient recruitment process.

Another key timeline to consider is the hiring manager’s timeframe. If they need the role filled urgently, you’ll need to adjust your plans and timelines accordingly.

Your own availability is also something to consider. If you’re going on vacation or taking time off for any reason, make sure to factor that into your planning.

2. Use Automatic Triggers

Recruitment automation software that helps you set up automatic triggers can save time and hassle. For example, you can set up an automatic response to go out to every candidate who applies for a role. This can include a thank-you message and an overview of what will happen next.

You can also use automation to move candidates through the process more quickly. For example, if a candidate passes an assessment, you can set up a trigger to automatically move them onto the next stage. Tools like Zapier can be used to automate this process, even if your ATS doesn’t have this functionality built in.

3. Forecast More Effectively

One way to be more productive as a recruiter is to forecast your hiring needs effectively. This involves looking at average churn rates per role type and starting your candidate sourcing early. By doing this, you can build up a talent pool of candidates you can approach when a vacancy arises.

It’s also important to remember that not all hires need to come from external sources. Internal hires can be a great way to boost productivity as they often require less time and effort to recruit.

4. Use An Interview Scheduling Tool

Calendly or SavvyCal are two great examples of interview scheduling tools that can make you more productive as a recruiter. By using these tools, you can give candidates the option to book time in your diary rather than having to coordinate this yourself. This can free up a significant amount of time, which you can use to focus on other tasks.

5. Use A Pre-Employment Assessment At The Top Of The Funnel

Being able to filter candidates on their ability – rather than resume sifting –  will help you identify the most promising candidates more quickly. Using a tool like ThriveMap, you can give candidates an assessment at the top of the funnel, which will help you identify those with the required skills and motivation for the role. 

By integrating pre-hire assessments into your ATS, you can automatically screen candidates as they apply for roles. This can help to save you a lot of time and ensure that only the most suitable candidates progress through to the next stage of the process.

6. Create Email Templates

Having templates, you can use for various outcomes can be a huge time saver. For example, you could have a template for candidate rejections, offer letters, and preboarding communications. This means that you don’t have to start from scratch each time you need to send out one of these emails.

In addition, you can still personalise these emails to some extent. This can help to ensure that candidates feel valued, even if they’re not successful in their application.

And a bonus 7. Be Proactive About Feedback

Giving feedback is an important part of the recruiting process. It helps candidates understand why they were successful or unsuccessful and can also help you improve your strategy. However, it can be easy to forget to give feedback or simply not have the time.

One way to overcome this is to be proactive about feedback. For example, you could set up a system whereby you send feedback to every candidate within 24 hours of their interview. This can help to ensure that you’re always giving timely and helpful feedback.

Feedback can also help you become more productive as a recruiter by helping you to identify areas for improvement. For example, if you’re consistently getting feedback that your interviews are too long, you can look at ways to make them more concise.

Boost productivity in your recruitment strategy
Boost productivity in your recruitment strategy


Boosting recruiter productivity doesn’t have to be a considerable challenge. Following the tips in this article, you can streamline your process and free up time to focus on other tasks.

From the first moment a vacancy arises, you can start taking steps to be more productive. Using the right tools and techniques can make your recruitment process more efficient and improve your productivity, leading to better results for your business.

Do you want to boost your recruiter productivity? Schedule a demo with ThriveMap today to see how our software can help.


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About ThriveMap

ThriveMap creates customised assessments for high volume roles, which take candidates through an online “day in the life” experience of work in your company. Our assessments have been proven to reduce staff turnover, reduce time to hire, and improve quality of hire.

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